# Project status report

**Client:** [Client name]
**Project:** [Project name]
**Report owner:** [Name]
**This period:** [Start–end dates]
**Last period:** [Start–end dates]
**Status:** [Green / Amber / Red] — [Reason and effect on the finish date or budget]
**Agreed finish date:** [Date]
**Expected finish date:** [Date]

## Summary

[What changed this period. What that means for the client. Whether the agreed date and budget still hold. Keep this to three sentences.]

## The numbers

| Measure | This period | Last period | Change |
|---|---|---|---|
| Accepted items / total agreed items | | | |
| Total cost used so far | | | |
| Expected total cost | | | |
| Open blockers | | | |
| Expected finish date | | | |

**Agreed budget:** [Amount]
**Budget left:** [Agreed budget minus total cost used]
**Sources:** [Task list, cost record and schedule links]
**Counting rule:** [What counts as accepted or complete. Note any change in the total agreed work.]

## What needs you

- [Decision due date and time, or extra cost] — [Decision needed]. **Decision owner:** [Name]. **Recommendation:** [Choice and reason]. **If no decision:** [Effect and action you will take]. **Reply with:** [Exact approval or choice needed].
- [Repeat if needed, or write “No client decisions needed this period.”]

## Done without asking

- [Completed item] — [Result or evidence link]. [Why this was within the agreed work or approval limit.]
- [Completed item] — [Result or evidence link].

## Next period

- [Due date] — [Work item]. **Owner:** [Name]. **Done when:** [Clear acceptance check]. **Depends on:** [Input or “Nothing”].
- [Due date] — [Work item]. **Owner:** [Name]. **Done when:** [Clear acceptance check]. **Depends on:** [Input or “Nothing”].

**Next report:** [Date]

### Before sending

- [ ] Dates and figures match the source records.
- [ ] This period and last period use the same counting rules.
- [ ] Status has a reason, not just a color.
- [ ] Every decision has an owner, a deadline and a consequence.
- [ ] Completed work is separate from planned work.
- [ ] Any extra cost or change to agreed work is clearly marked.
- [ ] Links open for the intended reader.
- [ ] Sender name, recipients and attachments are correct.