Templates

Monthly financial report template for clients

Profit was up and cash was down. A report that says which one matters this month, and who calls whom by Friday.

Ridgeway Plumbing Supply: September 2026 financial review

QuickBooks Online GL and AR aging as of 30 Sept 2026

Summary

September made $41,280 of net profit, up $6,940 (20.2%) on August, but cash fell $18,400 to $96,150 because receivables over 60 days doubled to $52,300. Profit is healthy; collections are the problem this month.

Scorecard

MeasureAugustSeptemberChange
Revenue$286,400$301,900+5.4%
Gross margin31.2%32.0%+0.8 pts
Net profit$34,340$41,280+20.2%
Cash at month end$114,550$96,150−16.1%
Receivables > 60 days$26,100$52,300+100.4%

What moved and why

  • Revenue: the Hillcrest Apartments re-pipe ($22,800) more than covered a $7,300 dip in counter sales.
  • Margin: the August copper increase was passed through on the 1 Sept price list.
  • Receivables: Benton Mechanical ($31,400, 74 days) and Kessler Builders ($12,900, 66 days).

Recommendations

  1. You: call Benton Mechanical about the $31,400 by Fri 10 Oct; get a payment date in writing.
  2. Us: send Kessler Builders a statement and reminder by Wed 8 Oct.
  3. You: hold new credit on accounts over 60 days from 15 Oct.

What we need from you

  • The signed Hillcrest change order for $4,200, so we can bill it in October.
Example drafted to Mycel's quality bar. The firm is fictional and every figure is invented.

Why it works

  • The first sentence says which number matters, not every number.
  • Every recommendation has an owner and a date.
  • Figures are recomputed from ledger lines, and the report says how.

How to use the template

  1. 01Write the summary lastTwo sentences: the headline number and the one problem. If you can't, the month isn't understood yet.
  2. 02Fill the scorecardFive measures, last month against this month, change as a percentage.
  3. 03Explain each moveOne line per measure that moved, naming the job, client or price that moved it.
  4. 04End on owned actionsOwner, action, date. Then what you need from them.
Download the template (.md)

Try it on one of your own clients.

Bring last month's version. Mycel drafts this month's in your style; you approve it, they pay.